Record archiving is an essential task that is highly important for your business as well as your home documents. Archiving is defined as storing information that is no longer needed or in-use and may or may not be needed in the future. As your business grows, so will the amount of your information. It’s important to keep a record of past data in order to recognize past patterns and history of your information. Record archiving is important for three main reasons; data loss prevention, legal requirements, and for security reasons.
- Data Loss Prevention – It is unlikely that information gets accidently deleted, but it does occur. In cases like this you will be glad that you have archived your records — this way you can access deleted information.
- Legal Requirements – If you own a business, there are certain documents that you are legally required to keep on file and have access to. Archiving your records will ensure that you are fulfilling legal requirements.
- Security – It’s not uncommon for a business to have a security breach, especially if you have paper documents. Someone could easily tamper with your files and erase or steal information. Practicing record archiving can ensure that you will be able to resurface information that may have been deleted and it can protect your documents from third party access.
Overall, record archiving is important in many ways and can be detrimental if not practiced. If you have any questions regarding record archiving or other services we provide, please contact us at Paperless Digital Solutions.